Privacy Policy

1. About Us

1.1 Who we are

Actimar Shipping LLC was established in 2015 with the vision to be a key operator within the demanding and fast-paced shipping industry.

Years of hard work and patience have yielded Actimar's transformation into an efficient and reliable shipping service provider with strategic partnerships and solid records.

Actimar Shipping LLC aims to be a leading provider of shipping services and deliver bespoke and end-to-end supply chain solutions that add value to our customers' business.

1.2 Our Services

Actimar Shipping LLC provides Ship Operations, Project Cargo Forwarding, Dry Cargo Chartering, Ship Sale and Purchase and Marine Agency high quality services. The company has been elevated its standing in the world-wide shipping market to a high level of recognition by a multitude of clients.

1.3 Protection & Processing of General Personal Data

Personal Data (PD) is any information relating to an identified or identifiable natural person. An identifiable natural person is one whose identity can be ascertained, directly or indirectly, by reference to an identification identifier, such as a name, identity number, location data, online identity card, or one or more factors matching to the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person.

This also applies to more personal information such as habits, preferences, biometric data, etc.

Every company that manages personal data relating to living natural persons within the EU is required, from 25th of May 2018, to fully comply with EU Data Protection Regulation 679/2016 on the protection of personal data. The Regulation is directly applicable in all EU Member States.

The collection of PD is a form of processing, such as storing, organizing, structuring, altering, retrieving, searching for information, using, disclosing, deleting, or destroying.

An enterprise through its Privacy Policy, informs natural persons about the processing of their PD, by helping them make conscious decisions about their relation with the business.

1.4 Privacy Policy

The enterprise has to collect PD (ie personal information) for the effective execution of everyday business functions and services and in some occasions for the compliance with the legislation and/or the regulations that it applies.

The Privacy Policy declares our compliance with the Regulation on the Protection of Personal Data and also our respect for the protection of the privacy and security of personal data.

Furthermore, it aims to:

• Inform the natural persons about the PD we collect and process, for what purpose, in what way and for how long.
• Ensure that the natural persons are aware of their rights and of our duty for accountability and security.
• Provides an easy and clear way of securing your consent, as one of the six legal basis for processing PD and at the same time enables you to withdraw this consent whenever you want.

This Privacy Policy was uploaded to the website of the company on 16.05.2018 and replaces an earlier upload / version. The Privacy Policy generally applies to any natural person who has or intends to have any kind of cooperation with us.

2. What kind of Personal Data we are processing

When you call us, visit our website, ask questions or for our services, we may ask you for information (PD) such as name, address, email, telephone number, IBAN, age, date of birth, depending on our kind of relationship.

Furthermore, it is likely that you choose to voluntarily disclose to us additional PD (as in the case of sending a CV) or send us additional information (such as your update on specialized and personal services).

We collect information, directly or indirectly, in the following ways:

• Information you give us when you contact us or visit our website.
• Information we receive from your usage of our services or our partners' services.
• Information we receive for recruitment purposes (CV, etc.)

For further information on how to access, manage or delete information, see sections 5 & 6 below.

2.1 Recruitment Process

Candidates Data are collecting and be processed for recruitment purposes only. When submitting your CV within our website you are giving your consent for your CV and personal data to be maintained safely and securely within our database and be considered for future roles, for a period of 5 years, or for longer if you have separately given consent for a longer storage period.

If you do not wish Actimar Shipping LLC to store your CV please be in contact in order to alter or erase all personal data maintained.

3. How we use Personal Data

We use the information we collect, according to the consent you provide us with (section 8), in order to:

• Use and process the data you submit in order to accommodate your requests and inquiries and comply with applicable laws and legislation
• Provide you with personalized and updated services
• Process your payment or prevent or detect potential frauds
• Answer to your questions
• Implement the framework of this Privacy Policy

When you contact us, we keep a record of our communication messages so as to resolve any issues you may have. We do not allow any unauthorized entities, especially without your consent, to access your information.

Your consent is prerequisite for all the above (see sections 5 & 8 below).

4. Who we share your Personal Data with

We do not disclosure or share PD with companies, organisations or natural persons outside of our business, unless one of the following situations occurs:

With your own consent

We share your personal information with companies, organisations and natural persons when we have your explicit consent.

For external processing

We provide personal information to our external partners and businesses or people we trust in order to process it on our behalf based on our guidelines and in accordance with our Privacy Policy and any other confidentiality and security measures.

For legal purposes

We share personal information with public services when it is reasonably necessary and in order to comply with laws, regulations, legal procedures or governmental demands.

5. Your rights and our obligations

5.1 Your rights

Our clients, the users of our services and our website visitors, have rights under the Regulation for the Protection of the Personal Data (which should not be in contrary to the legislation). The rights of the natural persons are the followings:

• Right of access to their PD
• Right to correct their PD
• Right to delete their PD
• Right to restrict the process of their PD
• Right to be informed about correcting or deleting or limiting the processing of their own PD
• Right to portability of their PD
• Right to object to the processing of their PD
• Right to object to the automated decision making including profile instructions

5.2 Our obligations

Our obligations include the principle of accountability in respect with the 6 principles of processing the PD (legitimacy, objectivity and transparency, purpose limitation, minimization of PD, accuracy of PD, limitation of storage period, security, integrity, and confidentiality).

Every process of the PD is legitimate only if one of the following 6 conditions applies:

1. The subject of the data has consent to the processing of the data.
2. The process of the PD is necessary for undertaking a contract, where the subject is a party.
3. Processing is necessary for the compliance with the legal obligation of the controller
4. Processing is necessary to safeguard the vital interest of the natural person
5. Processing is necessary for the fulfillment of a duty to the public interest or during the exercise of public authority entrusted to controller
6. Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, unless the interest or fundamental rights and freedoms of the natural person prevail

In addition, we implement the appropriate technical and organizational measures to protect our company and our customers against unauthorized access or alteration, tampering or destruction of the PD we have in our possession. Specifically:

• We control data collection, storage and processing practices, including security measures, to protect against access to systems.
• Access to personal information is limited and controlled, and these natural persons are subject to strict contractual obligations of confidentiality.
• In case that outside partners (for maintenance or support purposes) have potential access to PD, certain appendices of the existing cooperation contracts cover the requirements of the Regulation.
• Throughout the entire processing cycle of PD (from collection to destruction of the PD), we take the appropriate technical and organizational measures to ensure the confidentiality, integrity and availability of PD.

Our services, products and website are not intended for children under the age of 16. We do not, to our knowledge, process PD of any children under the age of 16.

6. Access to your own Personal Data and information

Within the scope of the Rights granted to you by the Regulation, you can view and request a correction or limitation of processing or deleting the PD (see in detail your rights in Section 5.1) In such cases, you are requested to fill in a subject access request (SAR). We are obliged to respond to you within one month of the receipt of the SAR.

Should you ever wish to exercise any of these rights, please contact the Enterprise.

The exercise of the rights of a natural person can always be done under the existing legislation (eg. you cannot ask for a deletion of your PD when the labor law requires to be retained for 10 years).

Every time you use our services, our goal is to provide you with access to your own PD. If this data is incorrect, we put efforts to provide you ways for quick update or deletion of this data – unless we have to maintain this information due to relevant legislation or for legitimate purposes.

7. Cookies information

What are cookies?

Cookies are files or pieces of information that may be stored on your computer (or other internet-enabled devices, such as a smartphone or tablet) when you visit a Actimar Shipping LLC web property. A cookie will usually contain the name of the website from which the cookie has come from, the "lifetime" of the cookie (i.e. how long it will remain on your device) and a value, which is usually a randomly generated unique number.

What do we use cookies for?

We use cookies to make actimarshipping.com easier to use and to better tailor our web presence and services to your interests and needs. Cookies may also be used to help speed up your future activities and experience on our web properties. We also use cookies to compile anonymous, aggregated statistics that allow us to understand how people use our web properties and to help us improve web structure and content. We cannot identify you personally from this information.

Google Analytics

The Actimar Shipping LLC website uses Google Analytics, a web analysis service from Google Inc. which uses 'Cookies', text files stored on your computer, to allow an analysis of your use of the website. The information generated by the cookie about your use of this website is transmitted to a Google server in the USA and stored there, according to Google.

If IP anonymization is activated on this website, within EU Member States or in other member states of the European Economic Area, Google will shorten your IP address before transmitting it. Only in exceptional cases will your full IP address be transmitted to a Google server in the USA and shortened there. The IP anonymization is active on this website.

On behalf of Actimar Shipping LLC Controls, Google will use this information to analyze your use of the website, compile reports on website activity and to provide other services to Actimar Shipping LLC in connection with website activity and Internet related services for internal record keeping within Actimar Shipping LLC itself. The IP address provided from your browser under Google Analytics will not be merged with other Google data.

You may prevent cookies from being stored by selecting the appropriate settings in your browser or by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en

8. Your consent and its removal

Our company under:

• Privacy Policy Compliance with the Regulation on the General Data Protection (EE679/2016) and the relevant national legislation
• Respect for protecting the privacy and security of personal data

Would like for your written consent (opt-in) for the collection and processing of your personal data, as outlined in this Privacy Policy. The company will collect and process PD only where it can legally do so, such as (a) requirement of legislation, (b) processing of a contract that the natural person is a party, (c) processing in compliance with the legal obligation of controller, (d) processing necessary to safeguard the interests of the natural person, (e) processing necessary for the purposes of the legitimate interests pursued by the controller or a third party, unless such interest or fundamental rights and freedoms prevail over those interests.

You may be required to provide additional consent if the PD should be used for purposes not mentioned in this Privacy Policy.